A person who is leaving an organization in order to confirm that he/she is leaving writes a resignation letter. It can be considered as a notice to the company of his/her departure. It is always advisable to write a resignation letter before you leave. Resignation letter format follows normal business letter format and should be simple. Try and keep your letter short, clear and to the point. After writing the letter always search for any typing and grammatical errors. One should send the resignation letter well in advance; say one to two months’ notice. This will help your company to make alternate arrangements. Doing so is very important as it will help in maintaining good terms and relationship with your organization. While writing the letter you should mention a proper reason for your resignation. You should also provide a small self declaration stating that you are resigning on your own without any kind of pressure from anyone.

There may be different circumstances for different people, which lead to resignation. The problem may exist on individual’s side or the company’s side. So for different circumstances there are different types of resignation letters. The resignation letter format includes all of these above mentioned points. One will think why to write a resignation Letter but it’s really essential and important. A resignation letter plays a vital role in order to maintain a positive relationship with your employer. It’s important as you might need him as a reference while applying for a different job in future. So it’s always advisable to take out some time to write a professional resign letter before you leave the job.

It is resignation time. The time has come to move on from the present job. The time to reach out for a writing pad and draft out the resignation letter. So what do you do? Should you give a list of reasons why you are leaving? Should you feel guilty about leaving your team and the organization in a lurch? Should you give a list of reasons about how badly you were treated? Should you get sentimental and list out all that you gained and how wonderful it was?

The ideal resignation letter is the one that is the shortest, to the point. Give the date of resignation and enquire when the organization could let you go. The more detail you go into the more explanations follow. Giving reasons for leaving could be open to all kinds of misinterpretations, so a simple “I would like to resign from the post of xx as on this date” would do. There is no need to feel guilty about leaving the organization in a lurch because it is a professional relationship and just as you have a right to your career opportunities, the organization also has a right to throw you out when it does not need you.

So there is really no need to feel guilt. But yes, if the job requires that you train someone else or to finish something that you have begun, it is only fair that you complete that part. If you are quitting due to some bad experiences, it is not a great idea to put that on paper because then the organization might get wary about your motives and stall the process. Just as well there is no need to get all sentimental about the organization because if for some reason you have to sue the employer, your letter will make it rather difficult to prove that you had a difficult time in the organization. All these issues point out in one direction. When it comes to the resignation letter, keep it simple and straight, courteous and formal. Add a touch of gratitude because it always pays to be grateful. And most importantly keep it in mind that you may have to seek a reference from your ex-employers at some point of time in the future.